The completeness rule
Every field in the package should be in one of three states: answered with a citation, explicitly marked unavailable with a reason, or flagged open with a named owner. A blank field is not a neutral state — it is an unasked question that will be asked later, at a worse time.
Site identity
- Customer site ID and site name match the assignment exactly
- Latitude and longitude verified against the source — not retyped
- Address, city, state, zip, and county consistent across every document
- Parcel reference confirmed against the assessor record
- Owner of record current — verified, not assumed
Physical conditions
- Topography, ground cover, and existing structures described from photos or field notes
- Slope, drainage, and clearance considerations recorded where observable
- Construction and access constraints noted with their evidence
Environmental screening
- Floodplain status checked and cited to the map layer used
- Wetland indicators reviewed; boundary ambiguity flagged for field validation rather than guessed
- Visible red flags documented — industrial uses, contamination indicators, railroad proximity
Access and utilities
- Feasible construction access route described, with constraints
- Distance and route to power identified
- Fiber or telco source identified where required by the template
- Easement needs for access or utilities noted
Zoning and entitlements
- Jurisdiction and zoning district identified with citation to the ordinance
- By-right versus conditional-use determination recorded
- Setback and height requirements stated with section references
- Hearing and notice requirements captured where applicable
- Permit pathway and approval validity period noted
Maps, exhibits, and photos
- Search area, candidate location, and parcel boundary exhibits present and labeled consistently
- Lease area and access/utility route exhibits match the narrative answers
- Direction photos captured per template requirements and matched to the site
- Coordinates identical across every exhibit that shows them
The citation standard
Each answer should carry where it came from: assessor record, GIS layer, ordinance section, field photo, or a dated call note with a named contact. If an answer has no source, treat it as a guess — flag it, do not ship it.
- Every answered field carries a source reference
- Unavailable fields say why and what would resolve them
- Low-confidence answers flagged for escalation, not smoothed over
- Final pass done by someone who did not compile the package